TERMS
Payment & Booking Information
• 33% of your total event estimate will be required to book your date. A min. $300.00 deposit is required to book any date (this applied to events that have a “to be determined” menu). Deposits are not refundable. Due to our special cooking equipment, hand-selected staff, and commitment to quality, we are very limited to how many events we can cater at once. Your deposit is to protect the fact that we will be turning away business in order to hold your special date. Your deposit is also used to help purchase your food.
• Final payment is due the day of your event, no exceptions. We accept cash, check, and credit cards through Paypal. Please discuss in advance if you will be using a credit card. We will send you a paypal money request. Please NOTE: Paypal is the ONLY way that we accept credit cards.
****All pig roast customers will be charged $80.00 propane/wood fee for each pig****
• The host/hostess shall provide an area large enough to accommodate a 20’X20’ area with drivable access
• The host/hostess must provide two 8’ or three 6’ buffet tables. We provide linens, chafers, baskets and décor for the buffet area. Tables must be set-up and placed 3 hrs. prior to service time. Other tables such as beverage tables may also be required. We do NOT provide any furniture....nor do we set-up or move furniture. Furniture can be rented at MPE
304-296-6155.
• Please provide trash barrels for your guests. We bring our own for the cooking area.
• It is necessary that the host/hostess provide an electrical source. We can rent a generator for you, if needed, and apply to your bill. Please discuss in advance.
• Grilling staff will normally arrive at your event location 2-4 hours prior to your serving time (depending on your menu). Buffet and staff service will be for 2 hours, unless additional service time is requested and paid for.
• We provide food for the amount of guests we contract to feed, we do not provide an all you can eat buffet. Guests are welcome to have seconds after all guests have already been served.
• We reserve the right to cancel any event at anytime in case of catastrophic event such as fire, extreme act of nature, or failure to comply with these terms.
• We DO allow our customers to keep their leftovers, if they would like to. The request to do so should be made by the customer prior to the end of service time. The food will be left in disposable steam table pans along with foil. We suggest that you are prepared to keep such food items (bring a cooler with ice?) If you choose not to keep your leftovers, we will donate them to a homeless shelter or needy family.
PLEASE NOTE: ANY EVENT USING REAL CHINA, REQUIRES EXTRA STAFF. IF YOU ARE RENTING CHINA OR USING REAL CHINA, PLEASE LET US KNOW IN ADVANCE. ADDITIONAL CHARGES WILL APPLY.
Note: The appropriate condiments are always provided for the food they accompany....for the food that we provide.
Minimums:
25 People Minimum for drop-off catering.
50 people minimum for all events requiring on-site grilling.
50 people minimum for staffed events.
50 people minimum for package deal pricing.
60 people minimum for all pig roasts.
We can cater for up to 4,000 guests.
Types of Catering and Gratuity Charges:
Drop-off: Food and condiments are simply prepared and dropped off to your location in disposable pans. This option does not include chafers or serving utensils. No gratuity charges apply. A delivery fee may apply depending on location..
Delivery & Buffet Set-up: Food is delivered and professionally set-up buffet style for guests to serve themselves. Buffet includes linens (skirting may or may not be included depending on situation), chafing dishes & Sterno to keep food warm, baskets, serving utensils, and simple decor. We will return at a later time to retrieve our belongings. 10% Gratuity Charge applies.
Semi-Full Service: Our most popular form of service which includes on-site grilling service, buffet set-up (see decscription above), and a staff to tend to event and guests for 2 hours of service time. Staff will keep buffet replinished and tidy, clear trash/paper products from guests tables, and cut any desserts as/if needed.15% Gratuity Charge applies.
Full-Service: Applies to events using real china, silver, and glassware. 20% Gratuity Charge applies.
Please make checks payable to Gibson Gourmet.
Conflict of Interest- Due to safety and sanitation regulations and protection of our reputation, we do not allow other caterers or food from other businesses or private individuals to serve food at our events.We work very hard to prepare all food from scratch so that it is fresh and delicious.We are able to provide any and all services that may be needed for any event no matter how upscale or casual the event may be. The exception to this is bakery items since that is not our area of specialty (cakes, cookies, pastries).Please discuss any of these types of issues with us should you have questions or concerns.
Guest counts- shall be given in incremients of five one week prior to the date of the event. It is the responsibility of the customer to contact us by telephone or email seven days prior to the event date. Should this task be neglected, we will use the number on the original estimate. Once food has been ordered, the count may increase, but not decrease up to three days prior to the event.
Splitting food- Customers may split the quantity of food items on their menu once a full menu for the full guest count has been ordered. A full menu consists of 2 meat items, 2, vegetable items, and 2 starchy sides. This is to ensure that there will be plenty of food for all guests.
Acceptable example Menu for 100 guests:
Pork BBQ Sandwiches (for 100)
Grilled Chicken (for 100)
Fire Roasted Corn on the Cob (for 100)
Ceasar Salad (for 100)
Homemade Pasta Salad (for 100)
Cheddar Garlic Mashed Potatoes (for 100)
Baked Mac n Cheese (for 50)
Creamy Cole Slaw (for 50)
Grilled Pineapple w/ Butter Rum Sauce (for 50)
Grilled 1/2 Pound Cheeseburgers (for 50)
